5 points. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. learn more about the process here. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. 1. Displaying title 24, up to date as of 1/13/2023. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M= (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. Title 24 was last amended 12/21/2022. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). SEMAP score and overall performance rating. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. ( 982.503 of this chapter.) (b) Standard rating. "Published Edition". (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. 1437a, 1437c, 1437f, and 3535(d). (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. 0 points. This is an automated process for Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] If you work for a Federal agency, use this drafting the hierarchy of the document. 0 points. result, it may not include the most recent changes applied to the CFR. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA 's performance is measured to show whether the PHA administers the program properly and effectively. (1) this indicator shows whether, following each hqs inspection of a unit under contract where the unit fails to meet hqs, any cited life-threatening hqs deficiencies are corrected within 24 hours from the inspection and all other cited hqs deficiencies are corrected within no more than 30 calendar days from the inspection or any pha -approved The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. . (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. 10 points. (2) On-site reviews for small PHAs. HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# (24 CFR 982.54(d)(1) and 982.204(a)). 0 points. This fourth edition of RISERegulatory Indicators for Sustainable Energycaptures policy and regulatory support that enhances sustainable energy in the form of 30 indicators and 85 subindicators distributed among four pillars: electricity. The in-page Table of Contents is available only when multiple sections are being viewed. You can Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. This content is from the eCFR and may include recent changes applied to the CFR. formatting. b. Deconcentration Bonus Indicator. Default under the Annual Contributions Contract (ACC). December 1 2022. This rule applies to PHA administration of the tenant-based Section 8 rental voucher and rental certificate programs (24 CFR part 982), the project-based component (PBC) of the certificate program (24 CFR part 983) to the extent that PBC family and unit data are reported and measured under the stated HUD verification method, and enrollment levels and contributions to escrow accounts for Section 8 participants under the family self-sufficiency program (FSS) (24 CFR part 984). 104% Semap Score. Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. 2. 20 points. here. 5 points. The PHA shall retain subcontractor certifications for 3 years. HUD must provide the PHA a written report of its on-site review containing HUD findings of program management deficiencies, the apparent reasons for the deficiencies, and recommendations for improvement. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. (b) HUD written report. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. 42 U.S.C. HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. Expanding Housing Opportunities PHA adopted and implemented policies to encourage participation outside areas of poverty and minority concentration (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. l! (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. Either of these cases requires corrective action. What is the Section eight management assessment program? result, it may not include the most recent changes applied to the CFR. (24 CFR 982 subpart K). (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). MTCS means Multifamily Tenant Characteristics System. supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. 0 points. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. (24 CFR 5.617). PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. (24 CFR 982.54(d)(1) and 982.204(a)). Illinois Association of Housing Authorities (IAHA) - Home Page endstream endobj startxref Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. SEMAP is used to remotely measure PHA performance and administration of the housing choice voucher program. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. 10 points. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. The certification form requires short answers from HAs concerning HA performance under the 14 SEMAP indicators and assures HUD that HA (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. Performance Indicators 14 indictors plus Bonus. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. or existing codification. D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 For more information about SEMAP, click here to go to HUD's website. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. 985.107 Required actions for PHA with troubled performance rating. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. (24 CFR 984.105 and 984.305). Comments or questions about document content can not be answered by OFR staff. SEMAP Ratings - United States Department of Housing and Urban Development (See 985.3.). : Recording | Slides | Transcript Module 3: Intake and Eligibility SEMAP Training for PHA Staff: Intake and Eligibility This module provides a closer look at indicators 1 and 13 which are related to managing intake. developer resources. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS (2) HUD verification method: MTCS Report. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. (20 points. SEMAP scores shall be rounded off to the nearest whole percent. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. The following is a list of regulatory waivers eligible for expedited review: 390 0 obj <>/Filter/FlateDecode/ID[<2A9FD0E8D0CCF94D913A018D1D9B42D1><2DA4BE3870024044BF697C7FE83A0243>]/Index[369 36]/Info 368 0 R/Length 104/Prev 175496/Root 370 0 R/Size 405/Type/XRef/W[1 3 1]>>stream (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. This document is available in the following developer friendly formats: Information and documentation can be found in our If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. As used in this part: Confirmatory review means an on site review performed by HUD to verify the management performance of an PHA. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. 5 points. A separate drafting site Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. (0 points.). (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. Deconcentration bonus. (7) Provide for regular evaluation of progress toward improvement. (24 CFR 982.405(a)). In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. T: 202-708-1112 SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. 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